Instant has helped Arvato Systems Malaysia, one of the key development hubs for Arvato Systems Group, to renovate and expand their office space in Kuala Lumpur, Malaysia under its Managed Office product. Delivering a modern and adaptive workplace for employees.
The Instant Group, the largest global marketplace for flexible workspace, has helped Arvato Systems Malaysia, one of the key development hubs for Arvato Systems Group, to renovate and expand their office space in Kuala Lumpur, Malaysia under its Managed Office product.
Based in Germany, Arvato Systems Group specialises in IT solutions for Digital Transformation with over 3,300 staff in 25 locations around the world, including in Asia, Europe, and North America.
Instant’s Managed Office product affords companies a unique way to procure and deliver space - on time and on budget – incorporating tenant’s brand and office specifications while Instant assumes both the lease and management of the space.
“The aim of this office transformation was to attract and retain talent, promote Arvato Systems Malaysia’s culture, support incremental office headcount, and move away from managing Facilities Management internally. Arvato Systems Malaysia was focused on crafting an environment that resonates with the aspirations of modern professionals, providing them with the necessary tools, amenities, and ambiance to thrive."
Sean Lynch, Managing Director Asia Pacific of the Instant Group.Without any property specialists in the region, Arvato Systems enlisted the services of The Instant Group to achieve these changes, knowing that Instant would oversee everything from leasing through to construction.
Completed in January 2024, the Arvato Systems Malaysia’s office space, known as Arvato Systems Malaysia Sdn Bhd, is 26,720 sq ft in total, housing 230 employees. As part of the project, 15,963 sq ft underwent refurbishment while the additional 10,757 sq ft was given an all new bespoke fit out.
The existing office space on the 26th floor underwent renovations to enlarge the employee hub, convert selected meeting spaces into relaxation rooms and collaborative zones, and refresh the desk solutions by introducing more spacious workstations. Simultaneously, the new setup on the 25th floor was configured to include novel training facilities, both informal and formal team meeting areas, along with a library space.
Some of the key new work and collaborative spaces in the Arvato Systems Malaysia office includes:
- The Expanded Office Hub: this is the heart of the office with a warm and inviting feel. The communal kitchen/cafe features a large communal table. window-bench seating, gaming spaces and wide-open ceilings.
- Open Collaboration Areas: these informal loose settings with different illumination levels, materials and themes act as informal meeting spaces and are perfect for brainstorming sessions with moveable writing surfaces.
- Projects Rooms: more private in nature, these closed rooms were designed for informal and formal meetings requiring visual privacy with integrated technology and writing surfaces included.
- Ideation Room: a space design for the creation and implementation of ideas. The informal and loose furniture, biophilia, moveable writing boards and relaxed environment offers a collaborative setting for employees versus a traditional training room set-up.
- Power Nap rooms: these acoustically dampened rooms feature pods designed for relaxation and naps, providing a sanctuary for staff to escape their busy schedules and reset as needed.
Split over two levels the new office is now open, bright and colourful throughout. Featuring a rustic interlinking staircase, this structure acts as an integral part of the office set up by encouraging seamless movement and connectivity between the two levels ensuring flow between all spaces and staff.
“Our aim for this transformation was to empower Arvato Systems path to growth and success. By fostering and promoting change, creating an appealing talent-friendly environment, and adopting a thoughtful office space approach, we were able to successfully deliver a workplace that meets Arvato Systems current needs and positions them for a thriving future."
Sean Lynch, Managing Director Asia Pacific of the Instant Group.“Through carefully and creatively crafted office transformation, we’ve aligned our workplace with the evolving needs of our employees and organization. Our vibrant and functional space, complete with a range of amenities, fosters collaboration, ideation, and creativity. It’s not just a workspace; it’s a canvas where talent thrives, and new talents are drawn. Together with The Instant Group, Sean Lynch, and Paul Marshall, we have turned our vision into a reality."
Benjamin Dorsch, Managing Director of Arvato Systems Malaysia.The renovation and expansion were carried out within and around the existing office situated on the 26th floor of GTower in Kuala Lumpur.
